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CPYHA Board of Directors Job Descriptions
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President Top of Page
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General Manager of the organization
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Skilled and knowledgeable in all aspects of the organization
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Is the official face of our CPYHA to outside organizations, the Northern Zone and NY State Amateur Youth hockey
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Oversees and guides executive team and organization at large
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Develops organization that can field multi level teams from state championship level Tier II travel teams down to Mite house league
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Vice Presidents Top of Page
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Mutually divide up major body of organizational work with majority of non executive board positions and committees reporting up into a VP
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Oversee integrity of all positions and policy and procedures are followed
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Provide leadership, interpret by laws when required, build consensus and overall health of the organization
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Manage relationship with rink management and town of Clifton Park
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Treasurer Top of Page
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Develops the budget and all billing processes
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Develops and administers the team managers guide book
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Manages Ice-scheduler and reconciles all ice billing
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Handles all governmental filings on a timely basis
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Insures proper auditing procedures are in place
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Secretary Top of Page
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Sets agendas and manages monthly board meetings
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Works with Treasurer to insure all proper filings such as insurance, memberships and fees are all up to date
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Attends all important USA meetings requiring President or VP attendance
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Manages web master to insure proper compliance and integrity is maintained with CPYHA site
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Develops overall communication policy and monthly news letter for organization that minimizes cost and maximizes technology
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ACE Coordinator (Formally part of Coaching Director) Top of Page
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Organize and Participate in Coaching Selection Committee
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General Manager of Coaching Staff
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Represent CPYHA in Coaching Forum
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Maintain USA Hockey Coaching Education Program for CPYHA
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Screening Compliance of Coaches
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Prepare, distribute, and evaluate Coaching Performance Evaluations
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Director of Player Development (Formally part of Coaching Director) Top of Page
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Participate in Coaching Selection
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Organize/Coordinate Tryouts
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Evaluate Players in Tryouts
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Coordinate Summer Programs
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Coordinate Preseason clinics
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Participate in Tournament Organization
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Recommend Contract Skills Coaches
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Schedule Contract Skills Coaches
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Ice Scheduler Top of Page
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Helps negotiate and manage ice contract
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Develops fair and best utilization of ice to insure lowest cost to our members
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Communicates timely schedules for practice and game ice
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Develops and communicates monthly ice bills for each team
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Works closely with all facets of the board
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Coordinates / schedules referees for all games
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Develops tournament game ice schedule
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Registrar Top of Page
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Maintains integrity of player registration
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Reviews policies and procedures to insure players and organization have proper credentials
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Keeps updated master league roster at all times
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Formulates and revises registration policy to reflect organization?s needs
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Organizes and communicates registration requirements on a timely basis
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18U, 14U, 12U and 10UDirectors Top of Page
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Insure league guidelines and policies are followed
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Mediate issues within their Division
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Short Bi-weekly report Sept ? March to Assigned VP and Coaching Director on general affairs of Division
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Participate in coaching selection committee
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Insure timely and accurate submission of team rosters and finances
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Insures all registered players are advised of tryout times and schedules
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8U Top of Page
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Insure house team selection process is fairly administered and works with
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Coaching Director to make changes if needed
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Educates families on the rigors of travel hockey i.e. time commitments, costs etc.
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Re-enforces the goals of the program and conducts parent meetings as needed
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Advertises as required to encourage new membership and fill team slots
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Order Mini-Mite jerseys and have names and numbers placed on jerseys
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Mediate issues within their Division
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6U Director Top of Page
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Place 6U Mini-Mite Announcement in local newspapers in August/September
Discuss 6U Mini-Mite program (schedule, equipment, special events, etc) with prospective parents. Send out welcome emails to new/returning families.
Update schedule on the 6u webpage, as well as update the webpage itself periodically
Set up Jamborees with other local YHAs/work with league scheduler with ice times
With help from Ron Kuhl/staff, organize teams based on age/skill; do periodic assessments to move players around
Order 6U jerseys, organize players numbers (and last name if wanted ) on jerseys
Arrange for Albany Devil and/or ADK Thunder player visits, and Albany Devil skate events.
Order and hand out end-of-season trophies
Attend CPYHA Board of Director Monthly Meetings as a voting member
Serve as liaison between Mini-Mite parents and CPYHA Board of Directors
Mediate issues within their Division
Pick team parent(s) to help be your assistant(s)
Organize coaches for Monday night practices, check with Ron Kuhl on lesson plans and forward/organize stations with coaches.
Organize end of year party at last game/hand out trophies.
With 8U director and league president, organize 4th of July parade float/march for kids
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Tournament Director Top of Page
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Formulates Tournament dates and readies for website posting by July 1
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Cultivates list of tournament contacts to the extent possible given the changing nature of position from organization to organization
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Pre screens teams for competitive balance
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Point person for CPYHA fielding and routing interested parties to Division
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Director, team coach/scheduler/ or manager as needed
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Instructs / educates team tournaments coordinators on the how too?s for successful tournament execution
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Insures proper credentials such as rosters and entry fees are received on a timely basis
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Works with hotel coordinator and ice scheduler to insure that selected tournament dates are agreeable with rink and hotels maximizing out of town revenue
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Web Master Top of Page
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Communicates with broad spectrum of membership on a regular basis
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Approaches development CPYHA website as an asset and marking tool for our organization
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Insures league is in compliance with federal guidelines
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Insures ease of access to the site for all members and visitors
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Develops and manages site as a one stop shop for all critical information
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Stays current on general website application and is technically knowledgeable in the field of website management or development
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Responsive to requests and insures information is current
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Equipment Manager Top of Page
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Insures proper policies and procedures are in place for the handling of all league property
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Keeps Jerseys in organized state in the off season and supervises the distribution and collection of all jerseys, equipment, medical kits as an example
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Insures all deposits and fines are collected on a timely basis
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Orders merchandise, jerseys, pucks, medical supplies as needed to meet current organization needs
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Consistently approaches the job with an eye for 3 to 6 months out to constantly be evaluating and supporting the leagues needs.
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Ways and Means committee (non voting) Top of Page
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General purpose is to bring funds into the league to reduce overall costs for families playing in CPYHA
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Negotiates and manages team pictures and sponsor plaque program
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Seeks ways to generate large corporate donations of $1,000 or more
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Creative ideas for general fund raising
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Player Advocate (non voting) Top of Page
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